TENNESSEE ASSOCIATION FOR DEVELOPMENTAL EDUCATION
BY-LAWS
Adopted November, 1984
Revised November, 1992
Revised November, 1997
Revised October, 1998
Revised October, 2002
Revised October, 2005
Revised April 2008
ARTICLE I: RULES OF ORDER
Robert’s Rules of Order, shall guide this association in all areas not in these By-Laws.
ARTICLE II: DUES
Dues shall be an agenda item for the business meeting of each annual conference. The dues for the following year shall be set by a vote of the membership on a recommendation of the Executive Committee. Dues shall be payable on the individual’s membership anniversary date.
ARTICLE III: DUTIES OF OFFICERS
1) President:
a) Preside at all meetings of TNADE and of the Executive Committee. Plan meetings to be held in late January, April, mid-September, and during the conference.
b) Appoint nomination and membership chairpersons, the political liaison officer, parliamentarian, and committee members (as needed).
c) Appoint all chairpersons and committees for which the need arises.
d) Chair the subcommittee responsible for organizing the annual conference, including the preparation of promotional material.
e) Appoint the conference program chair (preferably from the same school) and the conference local arrangements chair (from the conference area).
f) Submit the annual report for the conference business meeting.
g) Attend all Executive Board Meetings.
h) Plan the agenda for the Executive Board Meetings; notify Executive Board members of each schedule meeting and send the agenda for each meeting.
i) Attend the annual NADE conference. (The NADE conference registration, airfare and ½ hotel expenses are paid by TNADE.)
j) Write the President’s message for the TNADE newsletter. Submit notices and articles to the Newsletter Editor for each issue.
k) Submit the new Executive Board list to the NADE president and president-elect at the conclusion of the annual conference.
l) Provide acknowledgement for conference chairs and give special small gifts, if in order.
m) Coordinate site selection for future conferences working one or two years ahead of the current year.
n) Oversee site selection and conference dates.
2) Vice-President/President Elect:
a) Prepare to assume the duties of President for the following year.
b) Assist the President in the planning of the annual conference.
c) Assume other duties assigned by the President.
d) Attend annual NADE conference and participate in the leadership workshop for chapter officers. (The conference registration fee is waived by NADE; airfare and ½ hotel expenses are paid by TNADE.)
e) Attend all Executive Board meetings.
f) Prepare and bring to the annual conference, all information, publicity and volunteer forms for the subsequent year’s conference.
g) Submit notices and articles to the Newsletter Editor.
h) Prepare reports concerning the TNADE annual conference to present at the Executive Board meeting.
3) Secretary:
a) Keep the official minutes and records of this association and of the Executive Committee.
b) Handle correspondence as needed.
c) Attend all Executive Board meetings.
4) Treasurer:
a) Receive and distribute all TNADE funds.
b) Submit a financial report to the committee at each meeting of the Executive Board and to the membership at the annual conference.
c) Submit a budget for the annual conference and for the year.
d) Attend all Executive Board meetings.
5) Newsletter Editor:
a) Assemble, edit, and publish an online newsletter three times per year.
i) Winter (February)
ii) Spring (April)
iii) Fall (September)
b) Maintain the TNADE Website.
c) Have access to a server to store the Newsletter and the TNADE Website. TNADE does not have access to a server for this purpose.
d) Coordinate with the TNADE Executive Board to collect materials, establish deadlines, etc. for both the Newsletter and the Website.
e) Coordinate with the President and President-Elect, prepare and disburse promotional information concerning the annual conference including the Call for Proposals, Award Nominations Forms, Officer Nomination Forms, Membership Forms, Call to Conference, and the Schedule of Concurrent Sessions.
f) Attend all Executive Board meetings.
6) Area Representative:
a) Contact potential TNADE members in your region.
b) Serve on committees as assigned by the President.
c) Advise the President in matters of policy.
d) Serve as a liaison between area members and this association.
e) Recommend area members for Educator of the Year and solicit nominees for Student of the Year in your area.
f) Recommend and solicit area members to run for TNADE offices.
g) Recommend a site for area conference.
h) Attend all Executive Board meetings.
7) Area Representative-Elect:
a) Serve on committees as assigned by the President.
b) Serve as a liaison between members and this association as needed.
c) Serve as the Area Representative should the existing Representative resign or be unable to serve.
d) Recommend area members for the Educator of the Year and Student of the Year awards.
e) Recommend and solicit area members to run for TNADE offices.
f) Recommend a site for the area conference.
g) Attend all Executive Board meetings.
h) Assume the role of Area Representative at the end of the Area Representative’s term.
ARTICLE IV: TENURE AND REPLACEMENT OF OFFICERS
1) The President, President-Elect, and Area Representatives shall serve a term of one year.
2) The Secretary shall serve a term of two years.
3) The Treasurer shall serve a term of two years.
4) The Newsletter shall serve a term of two years.
5) Any officer is eligible for re-election.
6) No officer may serve more than three consecutive terms in the same office.
7) In the event that a vacancy occurs, it shall be filled by appointment of the President with Executive Committee approval. Should the office of the President become vacant, the Vice-President/President-Elect will fill the office.
ARTICLE V: ELECTION
The election shall be conducted as follows:
1) A nominating committee will be appointed by the President.
2) The winter issue of the TNADE Newsletter will solicit nominations for officers from the membership with a nominating deadline determined by the nominating committee.
3) The nominating committee will select a slate of officers with, at most and preferably, two candidates for each office to be elected. The committee will:
a) Secure each candidate’s permission for nomination
b) Obtain a brief vitae and a photograph for each candidate
c) Print and distribute ballots with vitae and photographs of the candidates
d) Set a deadline for ballot return
e) Count the ballots received
f) Announce the results at the annual conference
4) Officers will be elected by a majority of votes on the returned ballots. If a candidate does not receive a majority of returned ballots, a run-off election will be held at the annual conference. The elected candidate will be the candidate receiving the majority of votes cast by those members attending the business meeting.
ARTICLE VI: EXECUTIVE COMMITTEE MEETINGS
The Executive Committee will meet three times a year in regular midday sessions and once during the annual conference. The fall meeting will be held at the site of the annual conference if needed. Other regular meetings will be held in the central part of the state. An emergency meeting of the Executive Committee may be called by the President at a time and place of her/his selection.