Middle Tennessee State University - Human Resource Services

INTRODUCTION

This handbook is a guide to employment, responsibilities, principles, and benefits of employment at Middle Tennessee State University and supersedes all previous versions.

This book is intended to be a general reference source and it does not create a contract of employment. Because of constantly changing situations and conditions, the policies and practices contained within this handbook are subject to change at any time with or without notice. Additional information is available to you in the MTSU and TBR Policies and Procedures Manuals. Copies of the MTSU Manual should be located in all departmental offices, and the TBR manual is available at http://www.tbr.state.tn.us/policies_guidelines/ You may also call the Human Resource Services Office at 898-2929 for assistance.

The welfare of employees is very important to the success of MTSU. It is recognized that with the variety of departments within MTSU, no single handbook can cover all foreseeable questions. With this in mind, MTSU tries to develop policies, which will assure good working conditions, fair wages and hours and appropriate security for all employees.

This handbook addresses the benefits and privileges provided for full-time employees. Part-time employees may contact the Human Resource Services Office for specified benefits and privileges.

August 2008
Revised

Welcome to the Middle Tennessee State University family and to the fastest growing university in the state of Tennessee.

This handbook has been prepared to serve as a general overview of the benefits and opportunities available to you as an MTSU employee. More specific information can be found by referring to the MTSU policy manual, which is located in all departmental offices or by calling the Human Resource Services Office.

With your help and with the help of all the members of the MTSU community, we will move forward as a team working together to promote and support the MTSU mission. It is my wish that you have a long career at MTSU, and I look forward to meeting you.

Sincerely,

Sidney A. McPhee
President

STATEMENT OF MISSION

Middle Tennessee State University, a major public institution of higher learning in the state, the Southeast, and the nation, is a member of the State University and Community College System of Tennessee. The University draws energy from and responds to the vibrant and diverse culture of middle Tennessee, known for its internationally recognized arts, entertainment, and music communities; an innovative health-care sector; a robust manufacturing economy; and the historic Tennessee Walking Horse. As a broad-based, comprehensive university, Middle Tennessee State University offers an extensive range of undergraduate programs and selected graduate programs, primarily serving students of the region but also attracting many others from across the nation and throughout the world. The University takes pride in providing quality educational programs that incorporate the most recent technologies to meet the changing needs of the dynamic environment. At the same time, it maintains a sense of community and a commitment to student-centered learning. Its focus on scholarship reflects an increasing emphasis on research, creative arts, and public and professional service-activities that mirror the vitality of its students, its faculty, and the region. Middle Tennessee State University remains committed to the education of a non-racially identifiable student body and promotes diversity and access without regard to race, gender, religion, national origin, age, disability, or veteran status.

Learning Goals
Middle Tennessee State University helps students become educated individuals. Those who avail themselves of the educational opportunities provided will be prepared to:

1. live effectively in a changing, global society by broadening their interests and becoming lifelong learners;
2. observe, assess, and influence the contemporary world using scientific knowledge and an understanding of cultural
and historical legacies;
3. think logically, critically, and creatively;
4. communicate clearly and precisely and understand the proper role of free expression in our society;
5. make sound judgments with an awareness of ethical, moral, and aesthetic values;
6. maintain physical and mental well-being;
7. acquire a working knowledge of a discipline or a group of related disciplines; and
8. participate actively in the world community by seeking and sharing knowledge, expertise, and creative undertakings.

University Goals
Accordingly, Middle Tennessee State University will:

1. provide student-support services and a quality of student life that create a campus environment conducive to learning and personal development;
2. encourage lifelong relationships between the University and its students;
3. recruit quality faculty and maintain support services to assist faculty in instruction;
4. provide resources to encourage research, creative activity, and public and professional service;
5. develop individual, corporate, and public support for the University;
6. encourage student-centered learning through the development of academic partnerships within the public and private sectors;
7. work continually to strengthen and enhance the academic core; and
8. provide financial and physical resources to accomplish the mission.

Student Characteristics
The University greatly values cultural diversity and actively promotes environments conducive to success for all students. Enrollment has grown dramatically over the past few years, a pattern predicted to continue as academic
programming is enhanced and the population of the region increases. MTSU has raised academic standards, and its freshman ACT scores annually exceed both state and national averages. The University Honors College and an
aggressive scholarship program attract students with exceptional academic records seeking added intellectual challenges. Student support services include a nationally recognized program for disabled students, as well as cultural
and athletic activities that complement the academic experience while strengthening the development of the individual student.

Middle Tennessee State University's student body is increasingly diverse and multicultural. Ethnic minorities account for approximately 14 percent of the student body, and the University's academic programs attract students from more than 70 countries. Many of the University's students are nontraditional; three-quarters of MTSU students are full-time. Although the University offers a full complement of on-campus activities and living arrangements, many students work off-campus, and the majority commute from surrounding communities.

University: Academic Structure
The University offers, through seven colleges and thirty-six academic departments, instruction in the liberal and fine arts, the sciences, education, business, mass communication, and a variety of other fields. The recording industry and aerospace programs attract students nationwide. The teacher education program has a distinguished history and is one of the largest in Tennessee. Students pursuing bachelor's degrees complete general studies courses that provide the skills and knowledge that are essential for major and minor programs.

The University's graduate offerings are vital to the professional development of the region. The College of Graduate Studies offers five doctoral, two educational specialists, and thirty-three master's programs. The largest enrollments are found in business administration, education, and psychology. Middle Tennessee State University anticipates expansion of its graduate programs in selected areas.

The University recruits nationally for talented and dedicated faculty members committed to teaching, research, creative activity, and public and professional service. The continuing-education program matches the expertise of the faculty with the evolving needs of the public. Nine Chairs of Excellence and two endowed chairs provide special opportunities for bringing faculty of exceptional reputation to the campus. The Center of Excellence for Historic Preservation, the Center of Excellence for Popular Music, the Center for the Study and Treatment of Dyslexia, and specially funded centers with national reputations enrich graduate and undergraduate instruction, research, and outreach programs.

Middle Tennessee State University is one of forty-five institutions in the Tennessee Board of Regents system, the sixth largest system of higher education in the nation. The Tennessee Board of Regents is the governing board for this system which comprises six universities, thirteen community colleges, and twenty-six area technology centers. The TBR system enrolls more than eighty percent of all Tennessee students attending public institutions of higher education.

communicate complete, believable information in a timely and accurate way

create an atmosphere of trustfulness, helpfulness and openness

provide an enjoyable work experience at MTSU

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION POLICY

Middle Tennessee State University, does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, or veteran status in its programs and activities involving students and employees. Specifically, MTSU will comply fully with Executive Order 11246 and all other executive orders amending or superseding such order; Title IX of the Educational Amendments of 1972; the Age Discrimination of Employment Act of 1967, as amended, the American's with Disabilities Act of 1990; Titles VI and VII of the Civil Rights Acts of 1964, as amended; Section 503 and 504 of the Rehabilitation Act of 1973; the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended; the Equal Pay Act of 1963, as amended; the Fair Labor Standards Act; the Pregnancy Discrimination Act; and all other applicable local, state, and federal laws.

Sexual harassment has been held to constitute a form of sex discrimination prohibited by Title VII of the Civil Rights Act of 1964, as amended (employment), and Title IX of the Educational Amendments of 1972 (education).

Students, employees, applicants for employment and enrollment, and all other individuals who desire information or clarification pertaining to the application of these statutes should contact the Director of Equal Opportunity and Affirmative Action at the Cope Administration Building, Room 220, or via telephone at 615-898-2185.

COMMUNITY STANDARDS OF CIVIL BEHAVIOR STATEMENT OF:

Middle Tennessee State University is committed to sustaining an environment of tolerance for diversity among is students, staff, and faculty. In addition, the University acknowledges a responsibility of encouraging all members of the community to observe certain standards of civility in their interactions with one another. The choice to associate one's self with this fellowship of scholars is freely made by each participant, but obligates those who do join to observe the following expectations for civilized conduct within the MTSU community:

the practice of personal honesty in all matters;

a positive regard for the dignity and value of each citizen in the community;

respect for the individual rights and possessions of community members;

disdain for bigotry and hatred expressed in any form or medium and directed toward identifiable groups or individuals in the community;

tolerance for the convictions and opinions of others, even when not in agreement with one's own beliefs;

a recognition of community members' mutual needs and concerns, and acceptance of a responsibility held in common to support the personal growth and efforts of each individual in furtherance of the well-being of the entire community.

ATHLETIC TICKET DISCOUNTS

You may purchase season tickets to MTSU athletic events at a discount. Contact the Ticket Office at 898-2103, Gate 1A, Floyd Stadium, for information.

BULLETIN BOARDS

Bulletin boards have been placed in most departments. Notices that relate to you, your job, your department, and other university related items of general interest are posted on these boards. The bulletin board placed in the Human Resource Services lobby, display Federal and State Requirement posters. The Classified Ads is a network available to employees through the MTSU Web page. It can be accessed at http://www.mtsu.edu/classifieds/ Through this screen you can view as well as advertise items.

COMPUTING ACCOUNTS AND INTERNET ACCESS

All MTSU employees and students may have a computing account on the academic server, a computing system nicknamed Frank. With a computing account, MTSU users can access the Internet and email as well as a variety of software packages on Frank. Users may also develop Web pages from their Frank accounts. As needed, employees may have accounts on MTSU's administrative systems, such as the Student Information System (SIS) for advising purposes or the Human Resource System (HRS) to view employee information. Contact the Information Technology Division (ITD) for information on setting up a computing account. Please refer to the MTSU Information Technology Resources Policy (available on the MTSU Web page) http://www.mtsu.edu as your guide for using these campus resources.

DISPOSITION OF ABANDONED PERSONAL PROPERTY

All lost or abandoned property is subject to the custody of the state as unclaimed property. Tennessee law requires the holder of presumed abandoned property to collect, account for, and transfer all abandoned property to the state treasurer for eventual disposition. (TCA 69-29-103 et seq.)

DRUG FREE WORKPLACE

It is the policy of Middle Tennessee State University that a drug-free workplace be maintained. The unlawful manufacture, distribution, possession, or use of any controlled substance (including prescription drugs) is banned in the workplace. Controlled substances are defined in 21 USCA 812 (listing available in the Human Resource Services Office) and include such things as opium, hallucinogens (like marijuana, mescaline, etc.), cocaine, amphetamines, heroine, and morphine. This policy does not prohibit the lawful use of prescribed drugs which are taken under a doctor's care.

EMERGENCY CALLS

Emergency situations should be reported immediately. Request for police, firefighters, or ambulance service should be made to Public Safety (MTSU Police Department) at 898-2424. Any direct 911 call made will be routed through 898-2424.

EMERGENCY MEDICAL SERVICES

MTSU maintains Student Health Services, which is staffed by physicians and nurses to care for certain health needs of students and emergency needs of faculty and staff (work-related injury/illnesses should only be treated by approved worker's compensation providers. Please contact HRS for available providers). The staff will take blood pressures on request, including daily/weekly/monthly monitoring for a private physician and will be happy to assist in providing information regarding community and private health/physician resources upon request. Student Health Services is located in the McFarland Health Services building and can be reached at 898-2988.

EMPLOYEE RECOGNITION PROGRAMS

These programs are designed to honor dedicated and loyal employees who make outstanding contributions and demonstrate excellent performance in fulfilling their roles at Middle Tennessee State University. There is a recipient of an annual award in each of the following four categories:

Secretarial/Clerical

All - Classified

Technical/Services

Administrative

Classifications are defined by Affirmative Action Guidelines (Federal EEO definitions). The criteria for the program can be obtained through the Human Resource Services Office.

EMPLOYEE SUGGESTION PROGRAM

MTSU participates in the State of Tennessee Employee Suggestion Program. Any suggestions you have for improvement or money-saving changes may be submitted for consideration. Implementation of your suggestion could provide a monetary prize for you. Forms and procedures for making a formal suggestion are available in the Human Resource Services Office.

FOOD SERVICES

Cafeterias located in the James Union Building and Corlew Hall, CyberCafe@ Woodmore, and the Grill in the Keathley University Center are available for your convenience. You may purchase a meal plan by contacting ARA Food Services at 898-2675. Catering and banquet services are available on a contract basis for MTSU sponsored events.

HELP DESK

The Information Technology help desk is staffed 24 hours a day, 7 days a week during semester sessions to assist with e-mail, hardware, and software. Contact the Help Desk at 898-5345 or help@mtsu.edu.

HOLIDAYS

MTSU will observe thirteen (13) holidays per year. The following days are designated as official holidays:

New Year's Day

Dr. Martin Luther King Day

Friday of Spring Break*

Memorial Day

Independence Day

Labor Day

Thanksgiving Day

Christmas Day

In addition to the above-named holidays, the President will declare five (5) additional holidays to be observed by MTSU to make a total of thirteen (13). Such discretionary holidays will be announced by the Human Resource Services Office. When a holiday falls on Saturday, the Friday preceding will be substituted. When a holiday falls on Sunday, the Monday following will be substituted.

Only employees who are in an active pay status on the workdays immediately preceding and following a holiday will receive payment for the holiday.

*Designated by President in lieu of Good Friday.

HOWARD, PHILIP C. MUSIC LIBRARY

Located within the Instructional Technology Support Center in LRC 101, Howard Music Library houses audio and video recordings, musical scores, reference materials, and audio equipment. Anyone with a valid MTSU ID may borrow scores. Recordings circulate only to faculty and staff but may be used by anyone in-house. For hours of operation, see the Instructional Technology Support Center listing.

IDENTIFICATION CARD BENEFITS

Your MTSU identification (ID) card can be made in room 306 of the James Union Building (JUB). Your ID card enables you to use MTSU facilities, including Murphy Center, Todd Library, and the Recreation Center. Your MTSU ID card may also be used as a debit card at many campus locations by opening a RAIDER FUND$ account. Activate your RAIDER FUND$ account at the Business Office windows or at a value terminal located in the KUC lobby and the copy center at Walker Library. You may also receive discount purchases or check cashing privileges at Phillips Bookstore or the Business Office with your ID card. ID cards provide identification to businesses who offer discounts to state or MTSU employees. This card should be carried at all times; you may be asked to present your ID card to identify yourself as an MTSU employee.

INSTRUCTIONAL TECHNOLOGY SUPPORT CENTER

The Instructional Technology Support Center is located in the McWherter Learning Resource Center. Presentation of your MTSU ID gives you access to Center computers, DVDs, and videotapes for use in LRC 101. Audio books are also available and may be checked out for up to two (2) weeks. Center hours are listed below. Changes in these hours will be posted at the entrance to the center.

	Fall and Spring	Summer
Monday -Thursday	8:00 a.m. - 10:00 p.m.	8:00 a.m. - 7:00 p.m.
Friday	8:00 a.m. - 4:30 p.m.	8:00 a.m. - 4:30 p.m.
Saturday	8:00 a.m. - Noon	8:00 a.m. - Noon*
Sunday	6:00 p.m. - 10:00 p.m.	CLOSED
* Closed Saturday - (Summer Session I)

LOST AND FOUND

The Keathley University Center Office, located in room 304, Keathley University Center, is the official Lost and Found Office on the MTSU campus. Call 898-2590 for information.

LUNCH AND BREAK PERIODS

A one-hour lunch period will be provided at a time established by your department or supervisor. In addition, you may be given a break period of fifteen (15) minutes each half day, work load permitting, as scheduled by department heads or supervisor.

PHILLIPS BOOKSTORE

Upon presentation of your MTSU ID, you may purchase items for personal use at a ten (10) percent discount from the Phillips Bookstore. The Phillips Bookstore is located in the Keathley University Center.

PIPELINEMT WEBMT, AND WEBCT

PipelineMT gives students, faculty, and employees secure, single sign-on access to MTSU resources such as WebMT, WebCT, personal data, email, and calendars. PipelineMT is accessible via its quick link on the MTSU home page or directly at http//www.mtsu.edu/pipelinemt

In WebMT, Faculty can access class lists, post grades and unofficial withdrawal roster data, and get information to assist them with advising their students. Employees may access data such as their addresses, marital status, emergency contacts, education and experience, benefits enrollment, beneficiaries, dependent coverage, direct deposit data, federal withholding, pay stub, employment history, and leave balances. Students can register and search for classes, see class schedules, change addresses, view transcripts and grades, check financial aid and account balances, and pay fees with a credit card. Undergraduate students can also determine which courses are still needed for graduation.

In the My Courses area, students and faculty can access WebCT, the online course management tool. Faculty can also e-mail students in their classes, post assignments on calendars, post topics on course message boards, or use a course chat room.

PipelineMT is generally available 24 hours a day, seven days a week, except for periodic maintenance. The WebMT component is available 6:00 a.m.-2:00 a.m., seven days a week. Exceptions to WebMT hours are special billing and grade processing as outlined in the MTSU class schedule book.

POLICIES AND PROCEDURES

You are expected to have knowledge of and abide by MTSU policies and procedures. Each department maintains policy and procedure manuals, which you should consult on a regular basis.

POST OFFICE

Postal services are available through the MTSU Post Office in the Keathley University Center. Campus mail will be distributed through the campus mail system to your department. If you have questions relating to postal services, call 898-2459.

RECREATION FACILITIES

As an MTSU employee, you are encouraged to use MTSU recreation facilities. There are many recreational facilities available at MTSU. Some of the facilities available for your use are:

free weight room

swimming pools (indoor and outdoor)

climbing wall

racquetball court

equipment check-out

track

gym

rental of tents, canoes and kayaks

For more information contact the Campus Recreation Office at 898-2104.

REGISTRATION OF VEHICLES

University-owned parking lots are for use by students, faculty, staff and guests only. For this reason, each person operating a vehicle on campus must register with Parking and Transportation Services. A parking permit, required to be displayed in the vehicle, will be issued. The permit may be transferred from one car to another, thus eliminating the need for multiple permits. The registered holder of the permit is responsible, however, for the payment of any citation issued to a vehicle bearing his/her permit.

Parking permits and copies of the MTSU Traffic and Parking Regulations are issued at the Parking and Transportation Services office located at 1403 East Main Street. If you have any questions regarding campus parking, please contact Parking and Transportation Services at 898-2850. The office is open Monday through Friday from 7:30 a.m. to 4:30 p.m.

STATE DISCOUNTS

The State of Tennessee offers discounts at State Parks and Recreation areas at specific times during the year.

JAMES E. WALKER LIBRARY

The James E. Walker Library is a benefit for all employees at MTSU, providing local collections and access to information across the globe. Through computer technology and partnerships, the library offers access to specialized indexes and other library collections throughout the world. Assistance is available to orient employees to the library and to help them find what they need. Books can be checked out with a valid MTSU ID card.

Regular semester hours for the library are as follows:

Monday - Thursday	7:30 a.m. - 11:00 p.m.
Friday	7:30 a.m. - 5:00 p.m.
Saturday	8:00 a.m. - 5:00 p.m.
Sunday	1:00 p.m. - 11:00 p.m.

Other hours apply during breaks and holidays.

WOMEN'S CENTER (JAWC)

The June Anderson Women's Center serves as a focal point for services and advocacy for women at MTSU. Activities include a free legal clinic, programs including National Women's History Month events, and brown bag lunch series for MTSU employees. The office is located on the main floor of the James Union Building and provides a space where women can meet together, borrow books from the JAWC library, or use the files which include information on financial aid for women, housing, and community legal, health, and mental health services. For more information call 898-2193.

A full-time professional counselor is available at the JAWC for crisis intervention, personal counseling for students dealing with women-identified issues and also facilitates support groups. The counselor can be reached at 898-5725. All client contacts are strictly confidential.

EMPLOYMENT CERTIFICATION

In compliance with the Immigration Reform and Control Act of 1986 (IRCA), all newly hired employees must present documents evidencing identification and employment eligibility during the first three (3) days of employment. An I-9 form must also be completed and on file in the Human Resource Services Office. Failure to do so could result in serious legal consequences. The Human Resource Services Office should be contacted for any questions regarding compliance with provisions of IRCA.

EXIT INTERVIEW

In the event you leave MTSU employment, you will be encouraged to complete an exit interview with the Human Resource Services Office, prior to your departure. This exit interview will give you an opportunity to make recommendations to MTSU and discuss benefits. You will be able to turn in keys, uniforms, ID cards and any other MTSU property you may have been assigned. Your final paycheck will be released upon successful completion of this process.

GRIEVANCES

Prompt resolution of employee problems is always important. Whenever possible these problems should be resolved with your immediate supervisor. If, however, a mutual agreement cannot be reached, the problem may be appealed in accordance with the formal MTSU Procedure on grievance processing. (MTSU Policy IV: 07:11) Faculty grievances regarding specific issues may be covered by other policies. Please consult the Policy and Procedure Manual.

NEPOTISM

The employment of persons who are related to each other is limited to employment not within the same line of supervision. The hiring of two individuals of the same family in the same department is permissible, but under no circumstance may they be placed in the same line of supervision resulting in one relative supervising the activities of another relative or in one relative having management decisions over another relative. (Refer to TBR Guideline P-090)

NEW EMPLOYEE ORIENTATION

A New Employee Orientation is offered to all new employees. The orientation is an overview of the MTSU campus and the many services available to its employees. Presentations are made from representatives from various areas of MTSU campus.

OUTSIDE EMPLOYMENT

Full-time faculty and professional staff may accept employment outside MTSU only if that employment does not interfere with the employee's regular duties or University functions and is scheduled outside regular working hours. Outside employment for must be approved in accordance with MTSU Policy II: 01:07.

PERFORMANCE APPRAISALS

After you have been on the job for a reasonable period of time, usually four months, your performance will be evaluated, discussed with you, and reported by your supervisor to the department head. This will enable you to confirm your progress. Subsequent performance appraisals will be conducted annually.

PERSONNEL SELECTION

When there is a current or anticipated job vacancy, the supervisor or department head must submit a written request to the Employment Office to announce the opening. After the closing date, the applicant pool is sent to the department head in accordance with MTSU procedure. The department head submits the selection recommendation to the Employment Office. This office then takes the necessary action to complete the employment process. (Refer to Equal Opportunity/Affirmative Action Policy of this handbook)

PROMOTIONS AND TRANSFERS

Promotion from within is encouraged, where feasible and appropriate. All position vacancies are widely announced. If you are interested in an announced opening for which you are qualified, you should make formal written application to
the Employment Office.

RESIGNATION

If you resign, you are encouraged to give a written notice at least one month in advance; however, two weeks written notice is acceptable. This allows time to process a replacement. Prior to departure, an exit interview will be conducted by the Human Resource Services Office. Upon your departure, you are to settle all financial obligations and turn in your identification cards, keys, employee handbook, and any other MTSU property, which you have been issued. Your final paycheck will be available when the clearance process is completed.

RESIGNATION NOT IN GOOD STANDING

An employee who is absent from duty for more than three (3) consecutive business days without giving notice to the appointing authority or appropriate manager concerning the reason for such absence and without securing permission to be on leave or who fails to report for duty or the immediate supervisor or the appointing authority within two (2) business days after the expiration of any authorized leave of absence, absent unusual circumstances causing the employee's absence or preventing the employee's return, is considered as having resigned not in good standing. (MTSU Policy 1:02:01)

VIOLENCE ON CAMPUS

MTSU, insofar as possible, is committed to providing a safe and secure environment to its students, faculty, and staff through a policy of zero tolerance for acts of violence committed on campus or within any university-owned or operated facility. Any such acts may be prosecuted to the fullest extent of the law as well as subjected to normal university disciplinary procedure. For further information, see MTSU Policy and Procedure I:13:01.

Violence is defined as: "any act or threat of aggression intended to create fear of bodily harm or to otherwise threaten the safety of a co-worker, student, or the general public." Examples of such behavior include, but are not limited to:

Any assault or battery. Assault includes speech where the target is threatened and the individual making the threat has the capability to carry it out. The target is made to feel he or she is in danger. Battery is the actual physical contact.

Any substantial threat to destroy or willful destruction of property.

If a violent or potentially violent situation occurs:

1. Call 911 to reach the MTSU Department of Public Safety
2. If you believe a phone call is not possible, tell the first staff member or other person you see that you need help.
3. If the aggressor is not in the area, give direct, concise information about the situation. If the aggressor is in the area, just give your name, location, and say that you need help.
4. Notify a director or supervisor as soon as possible.

Employee Benefits	100%	80%	Below 80%
Retirement	X	X	X
Insurance Benefits	X	X
Longevity	X
Employee Fee Waiver for Classes	X
Sick and Annual Leave	X	X (pro-rated)	X (pro-rated)
Social Security	X	X	X
Dependent Discount for Tuition (50% discount)	X	X (pro-rated)	X (pro-rated)

The table above lists the benefits available to regular employees based on percentage of employment.

COMPENSATION

Middle Tennessee State University has different pay plans for each employment classification.

FACULTY POSITIONS

To ensure competitive faculty salaries by discipline and rank, internal and external reviews are conducted for each faculty appointment. First, salaries are recommended by the department chairs based upon departmental cohort salaries in consideration of level of degree and total years of experience. The college dean and P/VPAA office review these recommendations for accuracy. Second, salary ranges have been determined for each teaching discipline and rank using CUPA, AACSB, or other nationally published salary survey data from selected peer institutions. Individual placement within each range is determined by a consideration of three factors: total years of equated higher education experience, level of highest degree, and number of years in rank. This formulaic method is used as an external measure of market competitiveness. Final approval of the recommended salary rests with the executive vice president and provost.

ADMINISTRATIVE AND PROFESSIONAL POSITIONS

Salary ranges for each of the nineteen (19) pay grades are determined using CUPA salary survey data for benchmarked position titles. Non-benchmarked positions are assigned to pay grades based on their relationship to benchmarked positions. Individual placement within each salary range is determined by the years of experience of the employee as recommended by the Office of Human Resource Services. Final approval rests with the vice president of each division.

NON-EXEMPT CLASSIFIED POSITIONS

The Tennessee Board of Regents Classification/Compensation Plan has established nine (9) skill levels and approved position titles within each skill level. Individual placement within each salary range is based on the education and years of experience of the employee as determined by the Office of Human Resource Services.

PROCEDURES TO REQUEST A POSITION CLASSIFICATION/ RECLASSIFICATION REVIEW

1. View the Position Description (PD) Training Slides on the Human Resource Services (HRS) web site under the compensation link to see a walkthrough of creating, modifying, or reclassifying an administrative or classified PD in the online employment system.
2. Access the Internal Hiring System of MTSU Jobs Online web site at http://mtsujobs.mtsu.edu/hr to complete an administrative or classified PD.
3. Complete the appropriate PD with all information, including:
       a. Position Number (six-digit number unique to each position).
       b. Estimating the percentage of time spent on each essential duty listed.
       c. Current organization chart that identifies the position number and job title of each
            position within the department.
       d. Proposed organizational chart that identifies the position number and job title of each
            position within the department.
4. If requesting a position reclassification review, provide a short memo to identify the significant additional duties that have been added to the position and performed a minimum of six months to support the request for reclassification study.
5. All PD approval signatures will be obtained electronically within the Internal Hiring System of MTSU Jobs Online before arriving at HRS for review and approval.
        a. Classified PDs require approval signatures of the immediate supervisor and department
             head (creating a new classified position includes approval signatures of the dean (if
             applicable), and vice president/senior vice president/president.
        b. Administrative PDs require approval signatures of the immediate supervisor, department
             head, dean (if applicable) and vice president/senior vice president/president.
6. A compensation analyst from HRS will contact the incumbent to schedule an audit interview.
7. A new position classification review would include all items except the memo described in statement number 4 and the audit interview described in statement number 6 above.
8. If you have any questions, please contact the Employment Office at 898-2928.

EDUCATIONAL ASSISTANCE PROGRAMS

Middle Tennessee State University is committed to the continued growth and development of employees. To assist in fulfilling this commitment, the University offers several educational assistance programs. These programs, approved by the Tennessee Board of Regents (TBR), are intended to serve as a means of career (job-related) development, as well as individual professional development. Educational assistance funded by University departments is subject to funds being budgeted within the University.

The following description is a brief summary of each program and does not supersede TBR Guideline P-130 which is the final authority. Since the specific criteria for participating in these programs vary, please refer to TBR Guideline P-130 or contact the Human Resource Services Office at 898-2929 for additional information.

Faculty or Administrative/Professional Staff Grant-In-Aid Program
This program is available to any regular faculty, administrative/professional staff member who has been employed by the University for two (2) or more years. This grant is normally limited to personnel working toward the doctorate or other terminal degree; however, requests to pursue degrees below the doctoral level will be considered.

Faculty or Administrative/Professional Staff Tuition or Maintenance Fee Reimbursement Program
This program is designed to provide maintenance or tuition-related fees for any regular part-time or full-time faculty or administrative/professional staff member who has been employed for at least six months and who takes credit courses on a part-time basis while continuing work responsibilities at this University. Reimbursement may not exceed actual maintenance or tuition-related fees for a maximum of six credit hours per semester. This program is normally limited to personnel working towards the doctorate or other terminal degree; however, requests to pursue degrees below the doctoral level will be considered.

Employee Audit Program
This program provides course or maintenance fees for any regular part-time or full-time faculty, administrative/professional, or clerical/support staff member who takes credit courses on an audit or job-related non-credit basis at MTSU or another TBR-UT institution, while continuing work responsibilities at this University. To be eligible to apply, the employee must have been employed for six months.

Clerical and Support Staff Maintenance Fee Payment Program
This program is designed to provide maintenance of tuition-related fees for any regular part-time or full-time clerical and supporting staff member who has been employed for at least six months and who takes credit courses in a degree program on a part-time basis either at MTSU or another TBR/UT institution while continuing work responsibilities at this University. Reimbursement may not exceed actual maintenance or tuition-related fees for a maximum of six credit hours per semester.

Fee Waiver for TBR/UT System Employees
This program permits full-time employees (faculty, administrators/professional, and support staff) to take one credit course per term at MTSU or a TBR/UT institution, while continuing work responsibilities at this University. Auditing a course is allowed provided it is a credit course.

Check the current class schedule book for the date employees can register and use a fee waiver form. Fee waiver forms will not be accepted for students who register or get departmental permits before the PC191 registration date.

After class selection, completed fee waiver forms should be submitted in person to the Business Office before the applicable fee payment date listed in the class schedule book.

NOTE: Employees registering for classes at other schools should check the class schedule book at that school for the date they should register and turn in forms.

Desegregation Development Programs

Black Staff Development Program
This program is authorized by the Geier Stipulation of Settlement. It enables black staff members to obtain advanced degrees and become eligible for positions of higher rank and salary within a Tennessee higher education institution. This program is available to all full-time black administrative, professional staff, and other black non-academic employees who have completed the six-month probationary period. Priority is given to those who possess a minimum of two years of college credit; however, consideration will be given to employees who do not meet this requirement.

Black Faculty Development Program
The University and the TBR recognize that in order to increase the number of black faculty with doctoral degrees, it may be necessary to assist some faculty in attaining their master's degree. This program is designed for that purpose and is also authorized by the Geier Stipulation of Settlement case. Participation is available to black faculty members who are working toward a doctoral degree or who lack a master's degree. The program reimburses tuition-related expenses for courses that are counted toward the participant's approved course of study. If the approved course of study is away from the home institution, expenses for room and board may be reimbursed. In addition, expenses for books and any other activity that enables the faculty member to achieve the purpose of this provision will be supported.

Fee Discount for Spouse and/or Dependent Children
This policy provides for discounts up to 50 percent of the undergraduate fee and all mandatory student fees payable at the time of registration for spouses and dependent children of regular full-time and regular part-time employees. Regular full-time employees are eligible for the 50 percent fee discount for spouse and dependent children who have been admitted to any TBR or UT system institution through standard admission procedures. Spouses and dependent children of regular part-time employees who have one or more years of continuous service working a minimum of 50 percent time shall receive a pro rata discount based on the percentage of effort currently worked by the employee.

Age 65 or Above
Regular and temporary employees who are or will be age 65 during a quarter or semester and who also reside in Tennessee are eligible to enroll in courses without assessment of maintenance, student activity, technology access, or registration fees. However, the institution may assess a fee equal to 50 percent of the per hour rate with a maximum of $45 for two-year institutions, $75 per semester for universities, or $30 for the technology centers.

INSURANCE

Described briefly below are the insurance options you have through MTSU employment. Participation in these plans is optional.

AMERICAN FAMILY LIFE ASSURANCE COMPANY

American Family Life Assurance Company offers cancer insurance and intensive care insurance through payroll education of premiums. Each is available on an individual or family basis and has open enrollment.

DENTAL INSURANCE

The State of Tennessee offers two dental options to all regular full-time employees. This coverage can be elected when first employed or during any annual enrollment period, October 15 through November 15 each year.

GROUP INSURANCE

The State of Tennessee Group Insurance plan is provided as an option for you and includes term life insurance, basic special accident insurance, and medical/hospitalization coverage. Several medical plans are available. The medical care plans BluePreferred (PPO), administered by Blue Cross Blue Shield and self-insured by the state, Point of Service (POS), administered by CIGNA Healthcare and the Health Maintenance Organization plan (HMO) which is administered by CIGNA Healthcare and is available to the employees who live or work in the HMO service areas.

Long Term Care insurance is available to full-time employees and eligible family members (spouse, parents, parents-in-law, and dependent children 19 through 24). Employee coverage can be elected without answering health questions if application is made within thirty (30) days of employment. Eligible dependents must complete a health questionnaire and be approved before coverage can be effective.

LONG TERM DISABILITY

Disability insurance is available to you as a full-time employee. Support personnel are eligible to participate in the non-exempt plan and administrators and faculty are eligible to participate in the exempt plan. Both plans are designed to provide a monthly benefit should you become totally disabled. Both plans are administered by The Standard Company.

OPTIONAL LIFE INSURANCE

The Optional Life Insurance program includes both a Universal Life plan and a Term Life plan. This coverage can be elected without answering health questions if application is made within thirty (30) days of employment.

OPTIONAL SPECIAL ACCIDENT

The Optional Special Accident plan provides an additional amount of accidental death or dismemberment coverage. Participation is optional.

BENEFITS FAIR

The annual employee benefits fair is sponsored by the Human Resource Services Office. The benefits fair provides the opportunity for employees to learn more about the benefits offered through MTSU and various other services available in the community. The annual benefits fair is coordinated in conjunction with the annual enrollment/transfer period.

BENEFITS ORIENTATION

A benefits orientation is scheduled for you during the first three (3) days of employment. During this meeting, you are provided detailed benefits information and have the opportunity to discuss all options and to make enrollment decisions.

BENEFITS STATEMENT

Benefits information is located on-line through RaiderNet. To access RaiderNet, log into Pipeline through the MTSU webpage.

BEST (Baccalaureate Education System Trust) Program

This benefit program allows employees to have a deduction from their paycheck